Catering software for independent food businesses
Catering orders,
without the chaos.
From the first catering request to the final pickup, PlateCrew keeps your orders, deposits and prep organized. And we set everything up around your business.
Built for food trucks, restaurants and independent caterers.
Friday
Office lunch · Acme Insurance
12:00 PM · Pickup · 24 guests
New request
Smith Graduation
120 guests · Saturday
Saturday prep · 225 guests
Brisket 42 lbs
Pulled pork 55 lbs
Mac & cheese 8 pans
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Why catering is different
Catering isn't just another online order.
A lunch order might be two sandwiches for noon. A catering order could be 125 guests next Saturday, two meats, three sides, delivery, special instructions, a deposit, a balance due and an entire kitchen that needs to be ready. Your software should know the difference.
- 2 sandwiches
- Pickup 12:15
- Paid
- 125 guests
- Saturday · 5:30 PM
- Delivery
- Needs your approval
- Deposit, then balance
- Prep required
Set up for you
We set it up. You run your business.
Your menu isn't generic. Neither are your prices, deposits, lead times or catering rules. Send us your menu, prices and rules; we build your booking page around them and test it with you. You don't spend your weekend learning another system.
You cook. We'll handle the software.
- Your look, so it feels like your own site
- Your catering menu and plate prices
- Your deposit rules
- Your notice and capacity limits
- Your Square or Stripe, connected
- Your booking page, ready to share
How it works
PlateCrew is built around the catering job.
From the first request to the final tray out the door, everything stays connected.
Approval
You decide what gets booked.
A catering request shouldn't automatically commit your kitchen to feeding 150 people next Saturday. Customers submit their order. You review availability, pricing and details. Approve it, adjust it or decline it.
- Customers build their own plate order and see a live estimate
- Quotes go out by email with a page to accept and sign
- Customers can't book a date until you've sent them a quote, and it's booked once the deposit is paid
New request
Wilson Graduation
June 20 · 3:00 PM · Delivery
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Deposits
Stop chasing deposits.
Once an order is approved, PlateCrew guides the customer through the deposit you require. You connect your own Square or Stripe account, so the money goes straight to you — we never touch it.
- Deposit rules that match how you work
- You're told the moment a deposit lands
- Your customer gets a link back to their order any time, with a pay button
- You're reminded when a deposit is still unpaid close to the event
Total
$600
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Prep
Know what your kitchen needs before the rush starts.
PlateCrew turns your booked jobs into the information your crew actually needs: how much to cook, how much to buy, and where to buy it.
- Totals for the week from every booked job
- A shopping list grouped by store — Costco, your supplier, the butcher
- Built from your own recipes, so the numbers are yours
4 catering jobs · 225 guests
Meats
Brisket 42 lbs
Pulled pork 55 lbs
Chicken 30 lbs
Buy at Costco
Pork shoulder 2 cases
Dry pasta 1 bag
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Know your numbers
See what each plate earns, and what's slipping.
Add what your ingredients cost and PlateCrew shows the cost and margin of every plate. And it keeps an eye on the money you're waiting for.
- Cost and margin per plate, from your own recipes
- Which quotes the customer has opened, and which need a nudge
- Deposits still waiting, so nothing is booked on a promise
Carnitas plate
Price $14.00
Ingredient cost $4.80
Margin $9.20
Quotes needing follow-up
Smith Graduation Opened
Rivera Party Not opened
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Capacity
Stop accidentally overbooking Saturday.
PlateCrew is designed around catering capacity — not just whether your restaurant is open. Set how many guests you'll take in a day and how much notice you need, and customers are asked to call when a date is full or too soon.
- A guest limit per day, counted from confirmed bookings
- Minimum notice, and longer notice for big orders
- You always see where a request lands, and can still say yes
Saturday · June 20
190 of 250 guests booked
60 guests remaining · 3 events
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Food trucks
Tell your customers where you are, in one tap.
Post today's stop from your phone — place, hours, done — and the "find us today" banner and schedule on your own website update (we connect it for you). Not here today? Take it down just as fast.
Coming soon Crew sheet A tick-off list for each job so nothing stays behind on the counter.
Place
Downtown Freeport
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For caterers
Built for the businesses feeding the party.
Small, independent and busy: the people who cook the food and answer their own phone.
Why PlateCrew
You don't need another POS.
You need a better way to run catering.
Traditional online ordering
- Menu items
- Cart
- Checkout
- Pickup time
PlateCrew
- Guest counts
- Plate-style pricing
- Request approval
- Deposits
- Capacity and notice
- Prep and shopping lists
- A catering calendar
Your POS can keep handling today's lunch rush. Let PlateCrew handle Saturday's 150-person wedding.
Pricing
Catering software without the enterprise price.
Plus a one-time setup, from $199.
Standard setup covers one business, your look, your menu and prices (about 10 plates and sides), your deposit, capacity and notice rules, your Square or Stripe connected, and a walkthrough call. Recipes and shopping lists, your own web address and website connections are quoted separately.
- Online catering requests with your own booking page
- Your menu, plate prices and recipes
- Approvals, quotes, signing and deposits
- Capacity and notice rules
- Prep totals and shopping lists by store
- Catering calendar and truck schedule
- Automatic reminders: to you about quotes and deposits, to your customers the day before
- Your customer list, downloadable any time
- We set it all up for you
No contracts. Cancel any time. Card fees go to your own Square or Stripe account, never to us. Just starting out? Ask about our founding-customer rate.
Your next catering job is coming
Get your crew ready.
Take better catering orders. Stay organized. Get paid. Know what's coming. Tell us a little about your business and we'll be in touch to set it up.
Or email owner@prairievalley.tech or call 815-348-9738.